Job Description

We are seeking an experienced, proactive, and highly organized Executive Assistant with strong real estate support experience. As a high-performing real estate team based in Vancouver, we are looking for a full-time, in-person Executive Assistant to elevate and lead our internal operations. This is a pivotal strategic role responsible for overseeing all administrative, transaction, marketing, client care, and operational functions. We’re looking for a detail-oriented leader who thrives on optimizing systems, streamlining processes, and driving operational excellence. In this role, you will support every area of the business - Ensuring our realtors remain focused on sales and relationship-building. Real estate is fast-paced and detail-heavy; if you can talk the talk, we’re ready to help you walk the walk. What sets this role apart: • Confidential hiring process • Competitive compensation • Paid vacation • Monday to Friday, 9 am–5 pm (with occasional evenings or weekends) Responsibilities: • CRM Management: Maintain and update client databases to ensure accurate and timely communication and follow-up • Transaction Coordination: Manage workflows and timelines for listings and purchases from start to finish • Client Communication: Act as the primary point of contact, providing consistent and professional updates throughout the buying or selling process • Buyer Tour Coordination: Organize and schedule property showings based on client preferences and availability • Email & Calendar Management: Handle inboxes, schedule appointments, and keep team members organized and on track • Marketing Preparation: Assist with creating and coordinating listing materials, brochures, and promotional content • Social Media & Website Management: Oversee content creation, posting, and engagement to maintain a strong online brand presence • Event Planning: Plan and execute client appreciation events, open houses, and team functions from concept to completion Qualifications: • Holds a valid BC driver’s license • Demonstrates ability to complete detailed work efficiently and accurately • Skilled in prioritizing and managing multiple responsibilities • Thrives in a dynamic environment; willing to take on any task, big or small • Driven to continuously improve client experiences and internal processes (“How can I make things better?” mindset) • Flexible schedule; available to work weekends and evenings as needed • Strong interpersonal and written communication skills • Technology literate in Apple products, and AI tools About Company: Client service comes first - Always. As Vancouver’s top Realtors, we are dedicated to providing the highest level of care and commitment to achieve exceptional results for every client.

Job Tags

Full time, Monday to Friday, Flexible hours, Afternoon shift,

Similar Jobs