Job Description

Executive Assistant

Are you an experienced and proactive professional who thrives in fast-paced, high-visibility environments? This full-time Executive Assistant position, paying $60,000–$70,000 per year depending on experience, is an opportunity to support two senior executives within a global, growth-oriented organization, headquartered in the Amherst area.

This is a hands-on role that provides a unique chance to partner directly with senior leadership in a dynamic, international business environment. The ideal candidate will bring exceptional organizational skills, sound judgment, and the confidence to manage complex priorities across multiple time zones and departments.

The Executive Assistant will be an essential link between leadership, internal teams, and external partners — ensuring smooth communication, well-coordinated schedules, and flawless execution of travel, logistics, and documentation needs. This role offers excellent exposure to executive leadership and the opportunity to make a meaningful impact in a growing, global organization.

This is an on-site position in the Amherst, NY area, with flexibility to support remote executives and periodic travel, as needed.

Responsibilities

• Provide high-level administrative support to Senior Executives, including complex calendar and email management
• Coordinate domestic and international travel arrangements, itineraries, and logistics
• Prepare, review, and assist to notarize documents
• Assist with entity setup and cross-border coordination
• Serve as a liaison between leadership, internal departments, and external partners
• Support contract and logistics documentation, when needed
• Manage office-related activities, including coordination with property management, vendors, and maintenance teams
• Track and reconcile credit card expenses, invoices, and other administrative reporting
• Collaborate and cross-train with other administrative professionals supporting the executive team

Qualifications

• 5+ years of experience supporting Senior-Level Executives
• Proven success managing high-volume scheduling, travel, and communications
• Strong organizational, communication, and multitasking skills
• Experience supporting remote and traveling executives preferred
• Background in logistics, distribution, or finance environments beneficial
• International experience with documentation and coordination strongly preferred
• Bachelor’s degree preferred; multilingual abilities (Spanish, German, Polish, or Mandarin) highly desirable

Benefits & Culture

• Competitive salary: $60,000–$70,000/year
• Health and dental insurance
• 401(k) with company match
• Short-term and long-term disability coverage
• Paid vacation and paid holidays
• Year-end bonus opportunity
• Collaborative, high-growth global organization with long-term career potential

If you’re ready to step into a trusted, high-impact role supporting senior executives in a dynamic, international environment, apply today to take your career to the next level!

The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.

First time working with a  Recruiter ? No problem! We make the process as smooth and straightforward as possible. Communication is key – to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage.

StaffBuffalo  is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

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