Job Description

Excellent English, verbal and written, is the most important thing with this position.

We are looking for a full-time virtual assistant to assist with administrative/back office support! This role requires excellent organizational skills, strong communication abilities, and the ability to work independently in a fast-paced environment.

Key Responsibilities:

Administrative Support – Prepare weekly summaries of meetings and tasks, manage document creation, organize files, and maintain records.

Renewals & Maintenance Coordination – Oversee business license and LLC renewals, schedule regular and annual property maintenance, and coordinate repairs with technicians based on tenant requests.

Email & Inbox Management – Respond to emails, organize inboxes, and ensure timely follow-ups on correspondence.

Calendar & Scheduling – Manage appointments, meetings, and overall calendar organization.

Project Management Assistance – Support project planning, monitor progress, and ensure deadlines are met.

Research & Reporting – Conduct research, compile data, and prepare reports as needed.

Required Skills & Qualifications:

Self-motivated with strong problem-solving abilities

Excellent organizational and time management skills

Strong verbal and written communication skills

Proficiency in Microsoft Office Suite and other relevant software

Ability to work independently and effectively prioritize tasks

Detail-oriented with a high level of accuracy

Basic understanding of project management principles

Adaptability to shifting business needs and priorities

This role is ideal for someone who thrives in a structured yet dynamic environment, enjoys multitasking, and is committed to delivering high-quality support.

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